Quickbooks Online vs Desktop: Which Is Best in 2023?

Zoho Invoice makes it easy for small businesses to go from estimate to project to invoice to payment without having to pay for the software to make it possible. The only cost to you is for transaction fees when a client pays you, and that cost comes from whichever payment processor you choose to integrate with Zoho Invoice. Additionally, the highest tier lets you create invoices and accept payments in multiple currencies, so this is a viable option for international businesses. The lowest tier is affordable, but the invoice limits are too limiting—your count applies to sending and approving invoices. Merchant Maverick’s ratings are editorial in nature, and are not aggregated from user reviews.

  • You can easily connect to any third-party app from within the application, saving you a ton of time in the process.
  • Both QuickBooks Online and QuickBooks Pro and Premier have notoriously poor customer support (QuickBooks Enterprise support has better priority support).
  • Plus, Zoho Invoice integrates with other Zoho products, including Zoho CRM, our top choice for the best customer relationship management (CRM) for small businesses.
  • Another issue to consider is the risk of losing financial data on QuickBooks desktop if your computer goes down.
  • You aren’t limited by the number of invoices you send on any plan, but lower-priced plans limit the clients you can bill and manage.

Plus, the lower-priced plans limit you on the number of clients you can invoice, so for growing companies, you’ll have to choose one of the costlier plans. Technically, NetSuite competes more with enterprise resource planning (ERP) tools than QuickBooks. In addition to automatic invoicing and collection, you can set up automatic bill payments. There are also features to help you manage tax codes, journal entries and fixed assets. As you scale up your business, you can scale up your Zoho Books plan to better suit your needs. Each plan comes with fewer limitations, more advanced features and better support options (free users only get email support).

How To Convert QuickBooks Desktop to Online in 5 Steps

Access your account via the cloud for up to 25 users with the Online version, and pay an additional fee per user, up to 40 users, for cloud access with Desktop. What used to be a huge bulk of QuickBooks business is no longer so—it focuses mostly on its cloud version and actively encourages users to make the switch from Desktop to Online. This may signal future abandonment of its Desktop version as more people move to the cloud. If you make the switch from Desktop to Online, you can import your data and access your original company file at any time.

QuickBooks Online’s month-to-month subscription service starts at $30 a month (totaling $360 a year). Or, to save money, you can try QuickBooks’ typical offer of 50% off for three months (though choosing the discount waives your free trial). Though QuickBooks Online has a handful of convenient features that can speed up your workflow and even automate some of it, the software can be complex.

Integrations include live, in-house bookkeeping

Ease of use is one of the most important things to consider when shopping for software. Neither QuickBooks Online or QuickBooks Desktop are difficult to use, although they offer very different user experiences. During the setup process, you can choose the features and functions that you will likely be using in QuickBooks Online. No need to worry if you skip one; you can always go back and add it at a later date. Both QuickBooks Online and QuickBooks Desktop applications offer a good selection of features, though QuickBooks Desktop features tend to be more comprehensive.

According to in-depth research reports from Gartner and Forrester, QuickBooks Desktop often scores higher points than QuickBooks Online when it comes to advanced features and industry-specific functionalities. For most businesses in today’s world, moving to QuickBooks Online (QBO) can be a game changer. In this post, we look at QuickBooks Online vs desktop and see if it makes sense for you to move to QBO (it probably does!). Depending on your business, the ability to integrate with other applications may be convenient, while for others, it can be a necessity.

Why QuickBooks Online is a better choice

Our partners cannot pay us to guarantee favorable reviews of their products or services. QuickBooks Online follows a monthly subscription model, making it more affordable for businesses with limited upfront budgets. QuickBooks Desktop requires a one-time purchase, but long-term costs may be higher due to upgrade expenses. Cost considerations depend on individual business needs and preferences. QuickBooks Desktop is preferable when advanced customization, industry-specific versions, or offline access are required.

Accounting software needs to be feature-laden for it to be useful for a small business, and that’s what we looked for when considering QuickBooks alternatives. For small and growing businesses, Xero offers some limited plans at affordable prices, but the Established plan for $70 per month is the better option if you’re looking for a QuickBooks alternative. You get essential features that you would expect of a full-featured accounting software including unlimited customizable quotes and invoices, bill payment and bank reconciliation. Mac users would need to download and install QuickBooks for Mac to use the service. QuickBooks Online Simple Start costs $30 per month, includes only one account user (plus access for two accountants) and does not offer billable hours tracking, bill pay or inventory management.

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If you want to add on payroll, you’ll need to upgrade to a paid plan, which starts at $15 per month (paid annually) and allows up to three users. Moreover, because QuickBooks features differ from plan to plan, be sure to thoroughly examine each tier for the components you need. With QuickBooks Desktop, users receive some of the most developed accounting tools on the market. The software offers comprehensive features, unique touches (such as lead management and sales orders), industry-specific versions of the software, and the potential to be more secure.

It syncs QuickBooks Online with sales channels and marketplaces to simplify bookkeeping. It also supports easy collaboration, letting you share your account with your preferred accounting expert or an outsourced accounting agency. QuickBooks Online is the cloud-based, mobile-friendly version of the popular accounting software. It began as a “light” counterpart of QuickBooks Desktop but quickly evolved into a sophisticated version in itself.Mobility and ease of use are the primary focus of the online edition. Thanks to cloud computing, businesses can manage their finances anywhere in the world using any device they choose.

We reviewed more than a dozen accounting software options using a detailed methodology to help you find the seven best QuickBooks alternatives. In addition to having more integrations, QuickBooks Online also hasbetter integrations. QBO’s integrations cover more business needs and include multiple payment gateway options. In contrast, QuickBooks Desktop offers hardly any payment gateways, making it difficult for the modern merchant to accept online invoice payments easily.

Below you’ll find a QuickBooks Online vs. Desktop comparison chart showing the main differences between the platforms. Live Bookkeepers aren’t responsible for errors resulting from incorrect information that you provide, or if you re-open the books by overriding closure after a Live Bookkeeper completes the month-end closure. logical deduction You can use either QuickBooks Online or QuickBooks Desktop, but not both. You can, however, switch your business’s account from QuickBooks Desktop to QuickBooks Online without losing your data. QuickBooks Online is not free to use, but new customers can choose between a 30-day free trial or a 50% discount for three months.

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