Organizing meetings: Start using Zoom in – University of Oslo.
If your business sets up Zoom Rooms, you can sync those rooms to your company’s shared calendar so employees can see which meeting rooms are available when they go to book. Zoom Rooms can also be set up to display upcoming meetings so employees are cognizant of when they need to start wrapping up, or when they can sit down in a drop-in meeting. Source: Zoom. Now you’re set up to get started using Zoom. You can schedule a meeting using Zoom using your calendar client as explained and shown above , or you can schedule a meeting via the Zoom app.
To do this, you can start a new meeting in the moment by clicking “New Meeting,” or clicking “Schedule Meeting” to book a Zoom meeting for the future:. Then, you can edit the details of your meeting — for example, you can schedule a recurring meeting, set a meeting password, and choose which calendar you want to sync. Once you’re in a Zoom meeting, you can use features like turning your video and microphone settings on and off, inviting other meeting participants, chatting with other meeting participants, recording the meeting, and sharing your screen.
Now that you understand the basics of Zoom, use these pro tips for getting the best possible experience. To address Zoom security issues, Zoom has outlined its security and privacy features.
We’ve explained some of these privacy features below. Zoom bombing, or Zoombombing, occurs when an uninvited individual gains access to your Zoom meeting. They join the Zoom session with the intent to disrupt the meeting. Luckily, Zoom bombing can be prevented by enabling Zoom’s privacy settings.
When you schedule a new meeting, under the Password section, click the checkbox next to Require meeting password. This allows you to type in a strong password that you can share with meeting participants. Participants will be asked to enter the password to join the meeting. Those who don’t have the password won’t be able to join your meeting. The waiting room feature allows the meeting host to determine when participants can enter the meeting.
The meeting host can admit attendees one-by-one or all at once. When you’re signed into Zoom, click the Schedule button to create a new meeting. Once your meeting has started, click the up arrow next to Share Screen, then click Advanced sharing options. Under Who can share? When you’re in your meeting, click Manage Participants in the Zoom toolbar. You should see your meeting participants listed on the right-hand side of the screen. In the bottom right-hand corner, click the More button and select Lock Meeting.
This prevents any new participants from joining the meeting, even if they have the meeting password. Zoom is a cloud-based video conferencing tool that lets you host virtual one-on-one or team meetings easily.
With powerful audio, video and collaboration features, this remote communication tool connects remote team members with each other. Step 2: You have two options when it comes to creating a Zoom account. Step 2: Sign up or sign in to Zoom by following the on-screen instructions that are similar to the desktop process.
Step 3: The website will redirect you to the Zoom app and start a meeting. Note: You can also start a meeting quickly through the desktop app by following the instructions we list for mobile devices later on. You can send these to participants via text, email or instant messaging.
Step 4: You can also directly email the meeting details through your preferred email client via the Zoom app itself. Step 3: Edit meeting settings according to your preferences such as switching video off for participants, using a Personal Meeting ID, etc.
Zoom will now give you the option to share your meeting details via a variety of communication platforms. These include various text, email and messaging apps on your smartphone. Note: The same steps apply to both your desktop and your phone. If you have a join link for a meeting, just click on it or paste it into your web browser to join the meeting.
Step 2: Enter meeting details in the Schedule Meeting pop-up window that appears. You can set its date and time, privacy and access settings. You can also select your preferred calendar between iCal, Google Calendar or others to schedule the event in your calendar. Step 4: Zoom will redirect you or open another form for adding the event to your preferred calendar.
Recording a meeting lets you easily use it as a reference to document everything that was discussed. This is especially important for remote teams who use Zoom video conferencing as their key mode of communication. Zoom allows you to record meetings easily and save them either to your local device or the Zoom cloud. Enter the name you’d like under Display name, and click Save changes. Your new name should appear in every meeting from now on, but you can still change it for individual meetings with the steps above if you’d like.
Adding your pronouns to your name on Zoom is one way to make the platform more inclusive of transgender, gender nonconforming and gender nonbinary people, by making sure you aren’t assuming anyone’s gender identity based on their appearance. Similar to changing your name, you can add your pronouns either for every meeting going forward, or just for the meeting you’re currently in. Here are full instructions on how to add your pronouns on Zoom. Similar to changing your name, you can add a temporary profile picture to any meeting you join, or a permanent one for all meetings.
To add a profile picture for an individual meeting, after you enter the meeting, click the Participants button at the bottom of the screen.
Select the picture you want from your computer, and click Open. To add a permanent profile picture to your Zoom meetings, go to the Zoom web portal and sign in to your account. Select the picture you’d like from your computer, and click Open. Readjust which part of the picture you’d like to appear, and click Save. Diving for the mute audio and camera buttons as soon as you enter a meeting can get old. Keep your coworkers from seeing your bedhead or hearing your cat screeching by turning those off by default.
When you are called on to speak, stop scrambling to click the microphone button. You can press and hold the spacebar to quickly mute and unmute your mic, right from your keyboard. At this point, if you know all of the work-from-home advice about getting dressed and ready like it’s a regular workday, but still don’t think you’re looking your best, Zoom’s Touch Up My Appearance feature may be for you.
The filter aims to smooth over your appearance, making you look dewy and well-rested. If you’ve ever used beauty mode on your phone’s selfie camera, you know what you’re getting. To turn it on, click the up arrow next to Start Video.
You’ve probably heard about Zoombombing — when uninvited guests crash your Zoom meeting and disrupt it. One way to help prevent this from happening is by enabling the Waiting Room feature, so you can see who’s attempting to join the meeting before allowing them access.
Click on Meeting , then click Waiting Room to enable the setting. We’ve got more tips on how to prevent Zoombombing in your meetings here. Split your big Zoom meeting into up to 50 separate smaller sessions with breakout rooms. The meeting host can choose to split meeting participants into separate sessions automatically or manually, or can let participants select and enter any breakout session they like.
The host can switch between sessions at any point. Under the Meeting tab , go to Breakout Room , and make sure the setting is toggled on. You’ll also see the option to allow meeting hosts to preassign participants to breakout rooms. If the Breakout Room option is grayed out, that means it’s been locked and you need to contact your Zoom administrator. Share your screen for a Zoom meeting or to watch a movie or play a game with other participants by clicking the Share screen icon on the toolbar at the bottom of the meeting screen.
You’ll have the option to share your entire desktop, or just one of the windows you have open. Click the red Stop Share button at the top of the screen to go back to being a normal participant in the meeting. If you’re muted in a meeting, you can still let the hosts know your thoughts with emoji reactions.
How to organize a free zoom meeting
Aug 03, · To schedule a meeting with an individual or group of people in advance, follow these steps: Click on the Home icon at the top of the desktop client. Click on the blue Schedule button. Zoom displays the Schedule Meeting window shown. Scheduling a future Zoom meeting. Customize your meeting’s settings. You can change its Topic and description Date. Apr 06, · How Do I Organize My Zoom Meeting For Free? The Zoom mobile app is available for download. To register for a new meeting, tap the New Meeting icon under the Meet & Chat tab. You can turn off Video On by toggle or by enabling it. You must uncheck Use Personal Meeting ID (PMI) if you are using your personal meeting room. Tap Start Meeting. Apr 05, · How Do I Organize My Zoom Meeting For Free? Your app will be launched when you log in to Zoom. Identify a new meeting on the Meet & Chat tab by tapping the New Meeting icon. Turn off video by right-clicking on Video On. Ensure You turn on Use Personal Meeting ID (PMI) for your personal meeting room use. Tap Start Meeting.
Everything You Need to Know About Using Zoom – How Do I Host A Zoom Meeting And Invite?
Once you have logged in to Zoom, you will enter a main menu, where you can choose to create meetings, join meetings or plan future meetings. The. How to Record a Zoom Meeting · Log into Zoom. · Start your meeting as the host by clicking Meetings. · Click the Record button on the right-hand side of the Zoom. (if you are setting up the meeting to start now, select Host a Meeting). need to download Zoom (for free) from the internet or mobile App Store.
– Organising a Zoom meeting – – University of Queensland
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